About the Job
A professional office is seeking a dependable, detail-oriented Receptionist / Administrative Assistant to join their team. This position is ideal for someone with previous clerical or office experience who enjoys staying organized, communicating professionally, and supporting the daily operations of a busy office. Legal office experience is preferred but not required.
Responsibilities
Answer and direct incoming calls using a multi-line telephone system in a professional and courteous manner.
Greet visitors and provide a welcoming, professional first impression.
Perform general clerical duties, including filing, copying, scanning, organizing documents, and maintaining accurate records.
Assist with scheduling appointments and maintaining office calendars.
Prepare, organize, and handle confidential documents with discretion.
Enter information into computer systems and maintain accurate files and records.
Provide administrative support to office staff as needed.
Maintain an organized workspace and assist with the daily operations of the office.
Communicate effectively with clients, coworkers, and other professional contacts. Initially approximately 38 hours per week, with the goal of transitioning to a 40-hour workweek.
Office hours: Monday–Thursday, 8:00 AM–5:00 PM Friday 8:00AM - 3:00PM
Requirements
Previous clerical, receptionist, or general office experience is required.
Legal office experience is preferred.
High school diploma or equivalent required.
Strong command of the English language, including verbal and written communication skills.
Computer literate with experience in Microsoft Suite required. Experience in Clio and Tex Docs preferred.
Strong attention to detail and commitment to accuracy.
Excellent organizational skills and the ability to manage multiple tasks.
Self-motivated, dependable, and able to work independently.
Professional demeanor and the ability to maintain confidentiality.