About the Job
The Fleet and Equipment Services Specialist is responsible for the ongoing readiness, inspection, maintenance planning, and service coordination of the company’s fleet trucks and equipment. This role focuses on proactive maintenance, accurate documentation, and ensuring vehicles and job-site equipment are dispatched in safe and fully serviceable condition. The specialist will coordinate repairs with local vendors/companies as needed and exercise critical thinking to anticipate issues before they become downtime.
Key Responsibilities
Proactive Maintenance & Readiness
Inspect and document conditions of fleet trucks and equipment (including routine maintenance needs).
Anticipate maintenance requirements for fleet trucks, light equipment, and heavy equipment to minimize downtime.
Ensure all vehicles/equipment are ready for job sites before dispatch (Tagged/Registration Valid)
Repairs Coordination
Coordinate repairs and service work with local repair companies as needed.
Communicate issues clearly to vendors and track repair status through completion.
Ability to repair and diagnosis smaller repairs to maintain vehicles and equipment as needed.
Documentation & Recordkeeping
Maintain accurate maintenance logs, service documentation, and records of repairs, inspections, and vendor work.
Provide reporting as needed to support fleet management and operational planning both in paper and electronically.
Equipment Coverage
Support maintenance and readiness for equipment such as:
Skytracks
Skid steers
Fleet trucks
Trailers
Scissor lifts
Tooling
Travel to and from job site with equipment.
Loading
Unloading
Safety & Compliance
Follow all safety procedures and company policies.
Identify potential hazards and recommend corrective actions to ensure safe operations. Schedule: Monday 5:30am-2:30pm, Tuesday to Friday 6:00am-3:00pm, with a 1 hour lunch, 40 hours/week, day shift
Requirements
Ability to document work clearly and consistently in both paper and electronic formats.
Strong critical thinking skills to anticipate problems and make sound decisions.
Experience with routine maintenance planning for fleet vehicles and equipment (light and heavy preferred).
Ability to coordinate repairs with local vendors/companies and follow through to completion.
Ability to work independently and maintain accountability for equipment readiness.
Preferred Qualifications
Valid CDLA (preferred but not required)
Experience working with equipment such as skid steers, scissor lifts, trailers, and fleet trucks
Familiarity with basic troubleshooting and maintenance best practices across gas/diesel and/or heavy equipment systems.
Work Environment / Physical Requirements (Typical)
Outdoor and shop-based work; exposure to weather and noise depending on site/equipment.
Ability to perform inspection duties and assist with minor maintenance tasks.
Ability to lift and handle equipment tools/materials as needed for inspections and basic service tasks.